One clock everywhere
Start on a project or a task, and the same clock runs on the web and the phone. No screen shows seconds, only hours and minutes.
Timesheets
Time your crews get right, from the first punch to payroll.
One clock for the web and the phone. Crews punch in, foremen enter the day for people without a login, approvers see what needs a look, and approved hours become pay and labor cost.
From punch to payroll
- Clock
- Submit
- Approve
- Pay period
- Labor cost
Timesheets at a glance
Approvers look at what needs it
Clean days approve in one click. Days that look off carry a one-sentence reason, so nobody scans every line.
Hours that reach payroll and the budget
Approved hours become a payroll CSV and a labor cost against the project, without typing them again.
01The clock
One clock for the whole day.
Start on a project or a task, and the same clock runs on the web and the phone. Switching jobs stops one entry and starts the next on the same minute, so there are no gaps or overlaps.
- Lunch is its own clock, outside any job
- Undo a stop within a short window
- Pick a kind of work from your activity codes
02Forgot to punch
Add time afterwards, with or without a clock.
Forgot to start the clock? Add a block as a from and to, or just hours, and Chantro shows where it lands before you save.
- From and to, or hours only
- Overlaps and gaps shown before you save
- A late entry lands on the right day
03Crew sheets and the week grid
A foreman enters the day for the crew.
A foreman picks the project, ticks the crew and applies one set of hours, then changes anyone's line. People with no login of their own are covered too.
- One set of hours, like 7:00 to 3:30 with lunch, for the whole crew
- A weekly hours grid for office staff
- An approver can correct a line, with a reason
04Your own forms
Timesheet forms built the way your crews work.
Build your own form from questions, tables, checklists, photos and signatures, or start from one of five templates, like a daily crew sheet or a T&M ticket.
- Assign by person, position, classification or group
- Published versions never change under anyone
- Answers feed time and pay, like lunch and per diem
05Your paper form, made digital
Photograph the paper timesheet you use today.
Upload a PDF, photo, Word or Excel file, or send a phone photo by QR code. Chantro drafts the digital form beside the page, with numbered boxes to check it against.
- Click a numbered box to see its draft card
- Codes are matched against your own list
- Nothing publishes until a person approves it
06Submit and approve
Approve the clean days in one click.
Days that look off are flagged for the approver, each with a one-sentence reason, such as time sent later, a very long day or no lunch. The clean days approve together.
- Approve one day, every clean day, or send one back with a note
- Thirteen rules flag a day, each with its reason
- Every send-back, reopen and correction stays in the history
07Pay periods and overtime
Close the pay period. Export the hours.
Overtime follows rules you set once, and a closed period exports as a CSV for your payroll. Chantro keeps the hours; it does not run payroll.
- Weekly and daily overtime, double time, seventh day
- Close, reopen, export or void, with history
- A change after close is paid as the difference
08Labor cost against the budget
See labor cost against each project's budget.
Set a labor budget for each project in hours and dollars. The project's Labor tab shows hours worked, cost to date, budget pace and the forecast at finish.
- Hours by week, kind of work and person
- Cost to date, budget pace and forecast
- Cost shows only to people allowed to see pay
09On the phone
The clock keeps working without signal.
Every press is saved on the phone first and shown at once, then sent in order with the minute it was pressed. A wrong phone clock does not change anyone's hours.
- Start, switch, lunch and stop with Undo
- Wrap up with your form, signatures and photos
- A weekly grid with quarter-hour steppers
Chantro keeps time. It is not a payroll service.
It exports approved hours as a CSV for your payroll, and does not file taxes or pay anyone. Overtime rules are yours to set, and your company is responsible for following the law that applies to it.
Also in timesheets
The rest of the toolkit.
Smaller things that save a phone call or a correction.
Activity codes
Codes by page and group, or imported from Excel or CSV with a row preview first.
Time off kinds
Your company defines the kinds of time off people can record.
Reminders
Email and in-app reminders go out at the hour your company chooses.
Rules of time
Set the week start, a weekly limit and how long a running timer is held.
Hours report as CSV
Approved hours by person, day, project and kind of work.
Who is on the clock
The Team view shows who is running now and each person's week.
A history that stays
Sent back, approved and reopened days keep their record, and nothing is overwritten.
Photos and notes
Add notes and photos when a person wraps up the day.
Start timer on a project
Start the clock from the project page without leaving it.
Connected
Works with the rest of Chantro.
- Projects and tasksCrews clock to a project, and its Labor tab shows hours and cost against the budget.
- Team and permissionsApprovers follow the reporting line, and pay rates stay with the people allowed to see them.
- Phone appThe clock keeps working without signal.
- AI estimatingThe newest estimate's labor sits beside the project's labor budget.
Questions about time and pay.
Want to see it with your own forms? Book a demo.
Is this payroll?
No. Chantro records and approves time, then exports the hours as a CSV for your payroll. There is no direct feed to payroll services today.
Does it handle overtime?
Yes. You set weekly overtime, daily overtime with double time, a seventh-day rule and exempt people. The rules are yours to configure, and your company stays responsible for complying with the law that applies to it.
What if there is no signal on site?
The phone Time tab saves every press on the phone first, shows it at once and sends it in order with the minute it was pressed. A wrong phone clock does not change anyone's hours. Presses are sent while the app is open, a press older than 7 days is entered by hand, and a press the server refuses is listed with the reason. There is also Copy last week on the weekly grid, and location on a press only if your company turns it on.
Can people without a project log hours?
Yes. Hours-only entries need no project, and office staff can use a weekly hours grid. A person on a weekly hours-only form has no clock.
Can a foreman enter time for people with no login?
Yes. The crew sheet records a day for everyone ticked, with or without an account. It is on the web today, not in the phone app.
Can someone run two clocks at once?
No. One running clock and no overlapping time per person are enforced by the database, not just the screen. The running clock shows in the top bar on every screen, and you can edit an entry later and the day updates.
How do the timesheet forms work?
The builder saves your draft as you go, with drag and keyboard moves. Sections cover questions, tables, checklist grids, photos, signatures and fixed wording. A publish checklist runs first, a published version never changes under anyone, and assigning a form previews who is affected.
What happens when I photograph a paper timesheet?
Chantro reads a PDF, photo, Word or Excel file and drafts a form. It checks that counts add up, reads per-column meanings, lists what it left out and lets you re-read one box or one page. It uses AI credits, about 11 to 14 a page, and takes about a minute a page. A clear page reads better than a smudged one.
Who approves, and what states can a day be in?
The approver is the named one, then up the reporting line. It is never you, unless allowed. A day moves between open, submitted, sent back, approved and reopened, and the history is kept. A timer left running is held and the person is asked about it.
What does a closed pay period keep?
Rounding rules, per diem and other pay items apply, exempt people are handled, and the payroll CSV is kept exactly as it was sent. The export is a generic CSV file.
Does it track materials or equipment cost too?
No. The Labor tab covers labor cost only, not materials, equipment, subcontracts or invoices. Closed periods stay frozen, and cost shows only to people allowed to see pay.
Does it produce certified payroll or prevailing-wage reports?
Not today. Chantro does not produce union, prevailing-wage or certified payroll reports.
Does it track where my people are?
Only if your company turns location on. Then it asks in plain words, and a location is taken only when someone presses start, switch, lunch or stop, never in the background.
See it with your own crew sheet.
Bring the paper timesheet your crews fill in today and we will show you what it looks like in Chantro.
Approved hours export as a payroll CSV. Chantro keeps the hours; it is not a payroll service.